Proposal Writer – Sales Support Specialist
POSITION OBJECTIVES: As a Strategic Sales Support Specialist, you will be developing proposals and presentations that will drive regional and national sales efforts for several Morrison Hershfield (MH) business units. This will entail effectively communicating – in written form – the management policies, strategic directions, and capabilities of MH and its business units to prospective customers. In this role, you will be required to regularly exercise discretion and independent judgment as you manage and complete multiple projects under strict deadlines. This position is based in the corporate office and targets multi-million dollar domestic and international sales efforts across all MH business units. This position involves project management, extensive research, attention to detail, regular communication with senior management, and team coordination. You will report to the Vice President of Business Development.
JOB DESCRIPTION: The proposal writer will plan and write proposal responses; develop and implement win strategies; lead, coordinate and facilitate kick-off proposal strategy meetings; interview technical staff to write and coordinate resumes, project profiles, and technical sections; edit, proofread, and organize large volumes of proposal data; and organize and manage quality review and production.
Responsibilities:
• Analyzes Requests for Proposals (RFPs) and Requests for Quotes (RFQs), Sources Sought, and Requests for Information (RFIs) and outlines and organizes proposal/submittal to be responsive to client’s requirements, including content, format, forms and other information
• Leads kick-off meetings with project manager and other technical/business development personnel, prepares proposal preparation schedule, and makes writing assignments
• Compiles materials for proposals and other submittals, ensuring that client’s requirements are fully met. This involves conducting search for appropriate materials, such as related project descriptions and resumes of project personnel.
• Participates with project managers in the selection and recommendation of appropriate projects and personnel to be included in proposal, according to the RFP/RFQ.
• Creates, proofreads, and edits proposal text written by project manager and other authors for proper grammar, spelling, comprehension and style. Also proofreads and edits existing project summaries and resumes of project personnel, and other supporting materials.
• Coordinates or creates graphic arts materials, such as covers, layout sheets, photographs, organization charts, etc., to specifications and are ready to be included in submittal. Reviews and proofreads these materials.
• Follows through with production of submittals, including printing, collating, binding and packaging.
• Supports maintenance of database by researching and writing resumes, project descriptions and other proposal text.
• Using template information to begin building of RFP responses and work with team for content quality and accuracy.
Work Conditions:
• Extra work hours will be required to meet project deadlines
• Permanent, on-site position – no agencies or freelance please
SECONDARY TASKS:
• Find out as much information as possible about the Strategic Accounts from the team, Internet, other corporate departments, reports, etc.
• Develop a Compliance Matrix if appropriate.
• Drive the search for references and success stories (client profiles) and assist in getting approvals through business owners.
SKILLS:
• Undergraduate degree in English, Journalism, Marketing or a related field
• 2-5 years proposal writing and coordination experience, with an emphasis on engineering proposal writing and/or contracting
• Excellent researching, reading, writing, analytical thinking, and speaking skills
• Excellent verbal and written communication skills
• Good working knowledge of Microsoft Office products
• High comfort level with software and technology in general
• Strong organizational skills
• Ability to lead a team through project execution
ADDITIONAL IFNORMATION:
• Local candidates only, no relocation (Atlanta, GA Metro Area)
• No third party applications
CONTACT
hratlanta@morrisonhershfield.com